Join the St. Michael Staff!

• Manage parish receipts by entering all collections and deposits from multiple sources such as weekly collections, website on-line giving, Youth Ministry website online registrations/payments, bimonthly bank autodrafts, credit card usage of Scrip and other General Operations and Columbarium activity.
• Reconciling monthly bank statements for Operating, SCRIP, and Columbarium bank accounts. This monthly process involves:
  • Reconciling Project Reports associated with Designated Cash
  • Researching and resolving any cash or bank balance discrepancies and preparing and documenting adjustments.
  • Reconciling monthly Scrip and Office Credit Card bank statements and ensuring these reconciliations tie to the respective activity flows into the Operating and Scrip bank statements.
  • Recording and documenting necessary Adjusting Journal Entries (AJEs) to maintain ledger integrity and accuracy.
• Manage parish accounts payable process by:
  • Entering invoices/bills/expense disbursements received.
  • Ensuring proper coding and authorizations on all documents.
  • Aging payables to pay within due dates.
  • Preparing disbursements for check payment or EFT assignment and obtaining signatures for releasing the funds associated with the disbursements.
  • Mailing any outgoing checks.
  • Filing and maintaining the cancelled invoice/completed payment packet.
  • Obtaining new vendor W-9s, Request for Taxpayer Identification.
  • Processing and distributing annually 1099-MISC, 1099-NEC and 1096 documents to vendors and IRS.

• Manage timely recording of parishioner contributions from multiple sources by:
  • Keying collection data and reconciling totals back to source documents.
  • Reconciling electronic giving integrated batches to daily deposit reports and monthly bank statement.
  • Downloading, recording, and reconciling monthly activity from Youth Ministry that should be recorded in Camino.
  • Investigating discrepancies and recording necessary corrections.
  • Ensuring annual tax statements are produced and distributed in a timely fashion.

• Manage the scrip Cost of Goods Sold (COGS) recording process by:
  • Preparing weekly COGS entries for cash and credit card sales.
  • Ensuring the COGS activity when recorded reconciles to the General Ledger Scrip Inventory Asset balance.
  • Investigating variances.

• Manage various reporting responsibilities by:
  • Preparing monthly financial reports for distribution to the Finance Council.
  • Providing reports to department heads periodically or as needed.
  • Preparing Annual Report to the Diocese.
  • Coordinating, managing and compiling Annual Budget by working with department heads, Pastor and Finance Council and ensuring it is balanced.
  • Submitting Annual Budget to the Diocese.

• Providing assistance to the Office/Parish Coordinator as needed.
• Managing the weekly Collection Count volunteers.
• Attending and reporting to Finance Council meetings.
• Maintaining policies and procedures for all financial accounting areas.
• Providing backup Payroll support.
• Attend to parishioners as needed both in person and on the telephone.

• Four-year Accounting required; 3 years accounting/bookkeeping experience
• Experience using spreadsheet software
• Ability to work independently and be attentive to deadlines
• Strong writing skills
• Good customer service skills